payroll: PayNews – September 2026

[BA Payroll Office News]

Upcoming Events

  *   Payroll Deadlines:
     *   September 11 – Payroll Document Deadline
     *   September 16 – EPAF deadline
     *   September 21-23 – Time Entry Window
     *   September 25, 9am – Stop/Correct Pay Deadline
     *   September 30 – Payday
  *   Trainings (Register in MyTrack<https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/learning/calendar__;!!C5qS4YX3!H2BYarUNQ8iQ-iYEa8ntZ2a4o4y12pJB9u9RH0FZtTsFW1qe5GKTqBnxSrmuLzXy5j2PPK06Ej7z2sFHQ3NcCJGK$>):
     *   October 7, 2026, 9:00am to 12:00pm - HRIS Time Entry
     *   October 7, 2026, 10:00am to 11:30am - I-9 Employment Workshop
     *   October 8, 2026, 10:00am to 12:00pm – HRIS Redistributions (PHAREDS)

Fall Term Hires and Hiring Documents
Do not use outdated hiring documents.
Please ensure you are using the current versions of the I-9 and W-4 forms. If outdated forms are submitted, the hiring paperwork will be considered incomplete, and the employee will need to complete the current versions before processing can continue.
For new employees who were previously students or contractors and already have direct deposit set up for Accounts Payable and/or Financial Aid, please note that payroll direct deposit is a separate process. Employees must log in and create their payroll direct deposit election to ensure their paychecks are deposited correctly.
Reminder for Fall Appointments:
Please submit appointment paperwork as soon as possible so it can be processed early. Payroll is processing appointments as they are received. Late submissions create additional work for everyone involved and can delay processing. Our goal is to ensure employees are paid in a timely manner while continuing to provide the highest level of service to the UO community.
Important Reminders

  *   Have you submitted your employee's I-9 and W-4 forms?
These documents can be submitted before the employee's first day of work. Early submission helps ensure timely employee setup, direct deposit enrollment, and reduces the risk of delayed pay.
  *   Set clear expectations with employees.
The payroll deadline for September is September 11. If hiring paperwork is submitted after that date, please inform employees that we cannot guarantee payment on September 30 payroll.
Coming Soon: Soon employees will be able to update their Federal and Oregon W4s via MyUO.  More information and instructions on how to do so will be communicated soon.  Once available, instructions will also be posted on the W4 Payroll page.

Reminders

  *   Terminations, LWOP, FTE Reductions, Retirement:
If you are aware of any upcoming changes, terminations, retirements, leave without pay, FTE reductions, or start date changes—before September 25th, notify Payroll immediately. This includes salaried employees terminating before October 1 or those affected by insufficient paid leave or delayed separation paperwork. Early notice helps prevent overpayments and ensures accurate September payroll.

Thank you for your attention to these important matters and for your continued support. If you have any questions, please don’t hesitate to contact us at payroll at uoregon.edu<mailto:payroll at uoregon.edu>.

Best regards,
The Payroll Office


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