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<div class="WordSection1">
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">Upcoming Events<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-bottom:1.0pt;mso-list:l0 level1 lfo1"><b><span style="font-family:"Times New Roman",serif">Payroll Deadlines:<o:p></o:p></span></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="margin-bottom:1.0pt;mso-list:l0 level2 lfo1"><span style="font-family:"Times New Roman",serif">September 11 � Payroll Document Deadline
<o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:1.0pt;mso-list:l0 level2 lfo1"><span style="font-family:"Times New Roman",serif">September 16 � EPAF deadline<o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:1.0pt;mso-list:l0 level2 lfo1"><span style="font-family:"Times New Roman",serif">September 21-23 � Time Entry Window<o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:1.0pt;mso-list:l0 level2 lfo1"><span style="font-family:"Times New Roman",serif">September 25, 9am � Stop/Correct Pay Deadline<o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:1.0pt;mso-list:l0 level2 lfo1"><span style="font-family:"Times New Roman",serif">September 30 � Payday<o:p></o:p></span></li></ul>
<li class="MsoNormal" style="margin-bottom:1.0pt;mso-list:l0 level1 lfo1"><b><span style="font-family:"Times New Roman",serif">Trainings (Register in
</span></b><a href="https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/learning/calendar__;!!C5qS4YX3!H2BYarUNQ8iQ-iYEa8ntZ2a4o4y12pJB9u9RH0FZtTsFW1qe5GKTqBnxSrmuLzXy5j2PPK06Ej7z2sFHQ3NcCJGK$"><b><span style="font-family:"Times New Roman",serif">MyTrack</span></b></a><b><span style="font-family:"Times New Roman",serif">):<o:p></o:p></span></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="margin-bottom:1.0pt;mso-list:l0 level2 lfo1"><span style="font-family:"Times New Roman",serif">October 7, 2026, 9:00am to 12:00pm - HRIS Time Entry<o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:1.0pt;mso-list:l0 level2 lfo1"><span style="font-family:"Times New Roman",serif">October 7, 2026, 10:00am to 11:30am - I-9 Employment Workshop<o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:1.0pt;mso-list:l0 level2 lfo1"><span style="font-family:"Times New Roman",serif">October 8, 2026, 10:00am to 12:00pm � HRIS Redistributions (PHAREDS)<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<b><u><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Fall Term Hires and Hiring Documents<o:p></o:p></span></u></b></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<b><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Do not use outdated hiring documents.</span></b><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><br>
Please ensure you are using the current versions of the <b>I-9</b> and <b>W-4</b> forms. If outdated forms are submitted, the hiring paperwork will be considered incomplete, and the employee will need to complete the current versions before processing can continue.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">For new employees who were previously students or contractors and already have direct deposit set up for Accounts Payable and/or Financial Aid, please note that payroll direct deposit is a
separate process. Employees must log in and create their payroll direct deposit election to ensure their paychecks are deposited correctly.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<b><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Reminder for Fall Appointments:</span></b><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><br>
Please submit appointment paperwork as soon as possible so it can be processed early. Payroll is processing appointments as they are received. Late submissions create additional work for everyone involved and can delay processing. Our goal is to ensure employees
are paid in a timely manner while continuing to provide the highest level of service to the UO community.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<b><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Important Reminders<o:p></o:p></span></b></p>
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l2 level1 lfo2">
<b><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Have you submitted your employee's I-9 and W-4 forms?</span></b><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><br>
These documents can be submitted before the employee's first day of work. Early submission helps ensure timely employee setup, direct deposit enrollment, and reduces the risk of delayed pay.<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l2 level1 lfo2">
<b><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Set clear expectations with employees.</span></b><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><br>
The payroll deadline for September is <b>September 11</b>. If hiring paperwork is submitted after that date, please inform employees that we cannot guarantee payment on September<b>
</b>30 payroll.<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:0in;margin-top:0in;mso-margin-bottom-alt:8.0pt;mso-margin-top-alt:0in;mso-add-space:auto;line-height:normal">
<strong><u><span style="font-family:"Aptos",sans-serif">Coming Soon:</span></u></strong><strong><span style="font-family:"Aptos",sans-serif;font-weight:normal"> Soon employees will be able to update their Federal and Oregon W4s via MyUO. More information and
instructions on how to do so will be communicated soon. Once available, instructions will also be posted on the W4 Payroll page.
</span></strong><strong><span style="font-family:"Aptos",sans-serif;font-weight:normal"><o:p></o:p></span></strong></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:0in;margin-top:0in;mso-margin-bottom-alt:8.0pt;mso-margin-top-alt:0in;mso-add-space:auto;line-height:normal">
<b><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><i><span style="font-family:"Times New Roman",serif">Reminders<o:p></o:p></span></i></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-bottom:0in;line-height:normal;mso-list:l1 level1 lfo3">
<b><span style="font-family:"Times New Roman",serif">Terminations, LWOP, FTE Reductions, Retirement:<br>
</span></b><span style="font-family:"Times New Roman",serif">If you are aware of any upcoming changes, terminations, retirements, leave without pay, FTE reductions, or start date changes�before <b>September 25th</b>,
<u>notify Payroll immediately. </u>This includes salaried employees terminating before
<b>October 1</b> or those affected by insufficient paid leave or delayed separation paperwork. Early notice helps prevent overpayments and ensures accurate
<b>September</b> payroll.<b><o:p></o:p></b></span></li></ul>
<p class="MsoNormal" style="margin-bottom:1.0pt"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">Thank you for your attention to these important matters and for your continued support. If you have any questions, please don�t hesitate to contact us at </span><a href="mailto:info@uoregon.College
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">Best regards,</span><span style="font-family:"Times New Roman",serif"><br>
</span><span style="font-family:"Times New Roman",serif">The Payroll Office</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:1.0pt"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;line-height:115%"><o:p> </o:p></span></p>
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